Agenda, Annual Meeting of the Parish Council 12 May 2025
STUBTON PARISH COUNCIL
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of the Parish Council on Monday 12th May 2025 at 7.30pm at Stubton Village Hall, Fenton Road, Stubton, for the purposes of considering & resolving upon business to be transacted as set out in this Agenda.
Meetings are recorded by the clerk for preparation of the Minutes. Recordings are deleted once Minutes are drafted.
Signed: Jackie Britten-Crooks
Parish Clerk
Dated: 3rd May 2025
Council Members: Cllr David Wood, Cllr Sam Kirk & Cllr Jenny Taylor.
AGENDA
1. APPOINTMENT OF A CHAIRMAN FOR THE ENSUING YEAR.
2. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN.
3. APPOINTMENT OF A VICE CHAIRMAN FOR THE ENSUING YEAR.
4. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF VICE CHAIRMAN.
5. APOLOGIES FOR ABSENCE
To receive & note apologies for absence where reasons for absence have been given to the Clerk prior to the Meeting.
6. DECLARATIONS OF INTEREST
To receive Declarations of Interest under the Localism Act 2011 – this being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
7. MINUTES
Motion: To Resolve to accept the Minutes of the previous Meeting held on 17th March 2025 & the Extraordinary Meeting held on Monday 28th April 2025.
8. STANDING ORDERS
Motion: To Resolve to adopt NALC model Standing Orders, adapted, for 2025. Appendix 1
9. INSURANCE
Motion: To Resolve to consider & approve a suitable insurance policy for the Parish Council & for payment to be made. Appendix 2
10. RISK REGISTER
Motion: To Resolve to adopt the Risk Register. Appendix 3
11. ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN
a) Motion: To Resolve to approve Governance Statement
b) Motion: To Resolve to approve Accounting Statement
c) Motion: To Resolve to approve Exemption Certificate. Appendix 4
d) Motion: To Resolve to approve Transparency Code/Publication Scheme. Appendix 5
To note internal audit & dates of Public Notice.
12. FINANCE
To note Bank balance as of 8 May 2025.
13. CO-OPTION
Motion: To consider & Resolve to co-opt a resident of Stubton onto the Parish Council & to receive a Declaration of Acceptance of Office. Appendix 6 (GDPR)
14. VILLAGE PLANTING SCHEME
Motion: To Resolve to approve planting scheme & sum to be spent on summer bedding plants for open spaces in the village.
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Date of next meeting: