March 2025 Draft Minutes

STUBTON PARISH COUNCIL

DRAFT MINUTES OF STUBTON PARISH COUNCIL MEETING HELD ON MONDAY 17 MARCH AT 7pm AT STUBTON VILLAGE HALL, FENTON ROAD, STUBTON.

 

Councillors present: 

Cllr Sam Mitchell (Chair)

Cllr Sam Kirk

Cllr Jenny Taylor

 

In attendance:

Jackie Britten-Crooks (Parish Clerk)

Also present: District Councillor Penny Milnes

5 members of the public

 

PUBLIC FORUM

Concerns over the sale of land on Dry Doddington Lane were raised by a resident and Cllr Milnes gave advice on unlawful development, also speaking about Neighbourhood Planning and rural challenges faced in regard to agricultural land being used for renewables projects. 

 

The meeting commenced at 7.23pm.

 

1. WELCOME REMARKS FROM THE CHAIRMAN

2. APOLOGIES FOR ABSENCE 

None.

3. DECLARATIONS OF INTEREST

To receive Declarations of Interest under the Localism Act 2011 – this being any pecuniary or non- pecuniary interest in any items on the Agenda. 

None received.

4. MINUTES

It was proposed, seconded and Resolved to accept the Minutes of the previous Meeting held on Monday 16th December 2024 & the Extraordinary Meeting held on Friday 20th December 2024. The Chairman signed both sets of Minutes. 

5. CLERK’S REPORT 

The Clerk gave updates on correspondence, highways, training and bank reconciliation. 

6. FINANCIAL MATTERS

a) It was proposed, seconded and Resolved to approve the 2025 Asset Register.

b) It was proposed, seconded and Resolved to approve the 2025/2026 Budget. 

c) It was proposed, seconded and Resolved to adopt the latest NALC Model Financial Regulations, edited to remove non statutory provisions that relate to larger Councils. Statutory provisions preserved. 

d) It was proposed, seconded and Resolved to approve the following payments subject to amendment of poppy expenditure to reflect the return of 4 large poppies:

 

SCHEDULE OF PAYMENTS

LALC annual Membership (approx. cost based on 2024 fee) £90.00

LALC ATS Scheme (access to free training courses) £132.00

CiLCA Training for Clerk £330.00

Poppy Wreath £20.00 + p&p

Stationery items £28.00

ICO register £47.00

VE Day recreation expenditure up to: £100.00

Donation: Green bins for Churchyard (approx. cost) £100.00

Donation: towards defibrillator maintenance £50.00

 

e) Bank Balance: Noted reconciled bank balance based on the most recent statement witnessed by Councillors, and as provided in Clerk’s Report. Balance £5,154.12. 

7.      NEIGHBOURHOOD PLAN

It was agreed to proceed to the next steps in regard to updating the Stubton Neighbourhood Plan. The Clerk will make enquiries to SKDC planning in regard to funding and procedure.

8.     INSPECTION & MAINTENANCE OF PARISH COUNCIL ASSETS

It was agreed that the telephone box and bus shelter are in good order, the white gates require no maintenance this year, other than running repairs & cleaning. Assets will be inspected routinely. 

9. VE DAY CELEBRATIONS

It was agreed that members of the public be consulted in regard to the 80th Anniversary of VE Day celebrations, to ascertain interest in participation. 

10.   CASUAL VACANCIES

Residents were informed of two casual vacancies for Parish Councillors and where further details could be obtained.

 

Meeting closed at 8.22pm.

                                                 __________________________

 

Date of Next Meetings: Monday 12th May at 7pm

Annual Parish Meeting, immediately followed by Annual Meeting of the Parish Council.