Agenda 20 May 2026
STUBTON PARISH COUNCIL
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of the Parish Council on Wednesday 20th May 2026 at 7.30pm at Stubton Village Hall, Fenton Road, Stubton, for the purposes of considering & resolving upon business to be transacted as set out in this Agenda.
Meetings are recorded by the clerk for preparation of the Minutes. Recordings are deleted once Minutes are drafted.
Signed: Jackie Britten-Crooks
Parish Clerk
Dated: 14th May 2026
Council Members: Cllr Sam Kirk, Cllr David Wood & Cllr Jenny Taylor.
AGENDA
1. APPOINTMENT OF A CHAIRMAN FOR THE ENSUING YEAR.
2. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN.
3. APPOINTMENT OF A VICE CHAIRMAN FOR THE ENSUING YEAR.
4. TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF VICE CHAIRMAN.
5. APOLOGIES FOR ABSENCE
To receive & note apologies for absence where reasons for absence have been given to the Clerk prior to the Meeting.
6. DECLARATIONS OF INTEREST
To receive Declarations of Interest under the Localism Act 2011 – this being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
7. MINUTES
Motion: To Resolve to accept the Draft Minutes of the previous Meeting held on 16th March 2026 and for the Chair to sign the official Minutes. Appendix 1
8. ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN
a) Motion: To Resolve to approve Governance Statement
b) Motion: To Resolve to approve Accounting Statement
c) Motion: To Resolve to approve Exemption Certificate
d) Motion: To Resolve to approve the Public Rights Notice dates.
e) Motion: To Resolve to approve the Statement of Variances
f) To note the internal audit & cashbook for the financial year ending 31 March 2026. Appendix 2
9. INSURANCE
Motion: To Resolve to consider & approve the annual insurance policy for the Parish Council & for payment to be made. Appendix 3
10. FINANCE
Motion: To Resolve to approve the following payments, receipts and bank reconciliation:
|
Date |
Payment Description |
Amount |
|
06.03.2026 |
Information Commissioner’s Office (ICO) D/D |
£47.00 |
|
23.03.2026 |
SKDC Green Bins for Church Donation D/D |
£100.00 |
|
23.03.2026 |
J Britten-Crooks reimbursement painting materials and stationery supplies |
£77.96 |
|
31.03.2026 |
Bank Charges |
£7.00 |
|
02.04.2026 |
LALC Annual Membership Fee |
£97.70 |
|
27.04.2026 |
Community Heartbeat Trust Donation – Stubton Defibrillator |
£100.00 |
|
30.04.2026 |
Bank Charges |
£7.00 |
|
|
Receipt Description |
|
|
08.04.2026 |
SKDC Precept |
£1,850.00 |
|
31.03.2026 |
Interest |
£23.47 |
Reconciliation
Opening balance brought forward from 28 February figures: £5,194.27
Less payments of £436.66 listed above = £4,757.61
Plus receipts £1,873.47
Account ending 4983: £4,573.77
Account ending 4970: £2,057.31
Balance as of 30 April 2026 £6,631.08
11. PLANNING
To discuss and provide updates on current planning matters.
12. SIGN UPDATE
To thank Cllr Ken Bamford for his referral to Lincolnshire County Council for groundworks in relation to the village sign and to note progress on the sign.
13. CLOSE OF MEETING
__________________________
Date of next meeting: