May 2026 Annual Meeting of the Parish Council DRAFT Minutes
STUBTON PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL, HELD ON WEDNESDAY
20 MAY 2026 AT 7.30pm AT STUBTON VILLAGE HALL, FENTON ROAD, STUBTON.
Councillors present:
Cllr Sam Kirk
Cllr David Wood
Cllr Jenny Taylor
In attendance:
Jackie Britten-Crooks (Parish Clerk)
District Councillor Penny Milnes
Also present:
2 members of the public
The meeting commenced at 7.45pm.
1. ELECTION OF CHAIRMAN
It was proposed, seconded & Resolved to appoint Councillor Sam Kirk to the role of Chairman of the Parish Council.
2. DECLARATION OF ACCEPTANCE OF OFFICE
Councillor Sam Kirk signed the Declaration of Acceptance of Office.
3. ELECTION OF VICE CHAIRMAN
It was proposed, seconded & Resolved to appoint Councillor David Wood to the role of Vice Chairman of the Parish Council.
4. DECLARATION OF ACCEPTANCE OF OFFICE
Councillor David Wood signed the Declaration of Acceptance of Office.
5. APOLOGIES FOR ABSENCE
None
6. DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011
None
7. MINUTES
It was proposed, seconded & Resolved that the Draft Minutes of the previous meeting held on Monday 16th March 2026 be adopted as the Official Minutes of that meetings & to be signed by the Chairman.
8. ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN
a) It was proposed, seconded & Resolved to approve the Governance Statement.
b) It was proposed, seconded & Resolved to approve the Accounting Statement.
c) It was proposed, seconded & Resolved to approve the Certificate of Exemption.
d) It was proposed, seconded & Resolved to approve the Public Rights Notice period from 3 June to 14 July 2026.
e) It was proposed, seconded & Resolved to approve the Statement Of Variances.
f) The completion of internal audit and cashbook for the 2025 – 2026 financial year ending 31 March 2026 were Noted.
9. INSURANCE
It was proposed, seconded & Resolved that the most suitable insurance for the Parish Council was the Zurich policy & for the Clerk to make arrangements for acceptance of the policy quotation & for payment for 1 year.
10. FINANCE
It was proposed, seconded and Resolved to approve the following payments, receipts and bank reconciliation:
|
Date |
Payment Description |
Amount |
|
06.03.2026 |
Information Commissioner’s Office (ICO) D/D |
£47.00 |
|
23.03.2026 |
SKDC Green Bins for Church Donation D/D |
£100.00 |
|
23.03.2026 |
J Britten-Crooks reimbursement painting materials and stationery supplies |
£77.96 |
|
31.03.2026 |
Bank Charges |
£7.00 |
|
02.04.2026 |
LALC Annual Membership Fee |
£97.70 |
|
27.04.2026 |
Community Heartbeat Trust Donation – Stubton Defibrillator |
£100.00 |
|
30.04.2026 |
Bank Charges |
£7.00 |
|
|
Receipt Description |
|
|
08.04.2026 |
SKDC Precept |
£1,850.00 |
|
31.03.2026 |
Interest |
£23.47
|
Reconciliation
Opening balance brought forward from 28 February figures: £5,194.27
Less payments of £436.66 listed above = £4,757.61
Plus receipts £1,873.47
Account ending 4983: £4,573.77
Account ending 4970: £2,057.31
Balance as of 30 April 2026 £6,631.08
11. PLANNING
Planning discussions took place at length during the Parish Meeting held earlier in the evening, so the topic was not revisited.
12. SIGN UPDATE
Cllr Ken Bamford was thanked in his absence for the assistance in obtaining groundworks for the sign pole under a scheme run by Lincolnshire County Council. The groundworks will take place in July and it is hoped the sign will be made by then.
No date was set for the next ordinary meeting.
The meeting ended at 8.04pm
_____________________________________
igned………………………………………………………………………. Date………………………………………………………