May 2023 Agenda
Annual Meeting of the Parish Council Monday 15th May 2023
Dear Councillor
You are hereby summoned to attend a Meeting of Stubton Parish Council on Monday 15th May 2023 at 7:30pm in the Village Hall. The business items to be discussed are detailed below.
There will be a 15 minute open discussion to which residents are invited to attend, ask questions or make short statements to the Council. This does not form part of the formal proceedings but informs the agenda for the next meeting.
Signed: Zoe J North Acting Clerk to the Council Date: 9th May 2023
AGENDA
Council Members:
Councillors: Geoffrey Dorrity; Jennifer Taylor; Teri England; Zoe J North; Andrew Watkins
1. Election Results – Confirmation of councillors and appointment of Chairman and Vice Chairman, signing Declaration of Office and Declaration of Interests forms
a. Appointment of Chairman – to receive nominations for the position of Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office as Chair and Councillor
b. Appointment of Vice Chairman - to receive nominations for the appointment of Vice Chair and resolve to appoint to the position
c. Councillors - signing declaration of Acceptance of Office prior to commencing the meeting, and completion of Declaration of Interests Forms.
d. Parish Clerk - confirmation of temporary arrangements
2. Apologies for absence
Meeting suspended for open forum
Open Forum
Residents are invited to raise issues during a 15-minute period. Please note that decisions on issues raised during this period will not be made but the council shall use every endeavour to table them for addressing at the next or future meeting.
[This does not form part of the Parish Council Meeting]
Meeting re-opened by Chairperson
3. Review and agree Standing orders for the coming year
4. Review and agree Financial Regulations for the coming year
5. Set diary of meetings for coming year.
6. Agreement of exemption re external audit as per Annual Governance and Accountability Return (AGAR)
7. Update on residents priorities from previous meeting as outlined below
-Further progress the purchase and installation of a moveable electronic speed signs prompted by a parishioner's observation that speeding is a persistent problem in the village. Initial action to research costings.
-Further progress the design and installation of a village sign and possibly link this with coronation commemoration. The neighbourhood plan was mentioned in relation to incorporating a village map into the sign. Initial action to research costings, with possible design ideas and manufacture by residents.
-Increase planting and flowers throughout the village.
- Research the establishment of a footpath Stubton to Claypole for road safety, and/or the improvement of the current footpath from Fenton Road to Claypole.
- Selection of a commemorative tree for the coronation was deemed important due to spacing and placement considerations. Initial action to agree siting and tree type. Timescale by beginning of planting season – Sept onwards.
7. Date and time of next meeting