June 2024 Agenda Annual Parish Council Meeting
Annual Meeting of the Parish Council Monday 17th June 2024
Dear Councillor
You are hereby summoned to attend a Meeting of Stubton Parish Council on Monday 17th June 2024 at 7pm in the Village Hall. The business items to be discussed are detailed below.
15 minute open discussion where residents are invited to ask questions/make short statements to the Council. This does not form part of the formal proceedings but informs agenda for next meeting.
Signed: Sam Mitchell Chair; Mya Watkins Vice-Chair; Jackie Britten-Crooks Councillor; Sam Kirk Councillor; Jenny Taylor Councillor
AGENDA
Council Members: Sam Mitchell (Chair), Mya Watkins(Vice Chair), Jackie Britten-Crooks, Sam Kirk, Jenny Taylor
1. Apologies for absence
Meeting suspended for open forum
Residents are invited to raise issues during a 15-minute period. Please note that decisions on issues raised during this period will not be made but the council shall use every endeavour to table them for addressing at the next or future meeting. [This does not form part of the Parish Council Meeting]
A representative of the recycling operatives will be available to answer questions (15 minutes maximum)
Meeting re-opened by Chairperson
2. Review and agree Standing orders for the coming year
3. Review and agree Financial Regulations for the coming year
4. Set diary of meetings for coming year.
5. Agreement of exemption re external audit; Annual Governance and Accountability Return (AGAR)
5.1 Precept and Financial situation icluding insurance protection
Motion: To change signatories on TSB bank account and later change banks.
6. Update on residents priorities from previous meeting as outlined below
6.1 Update on the progress of the moveable electronic speed signs – resident input
6.2 Revisit the design and installation of a village sign aiming to link this with the coronation commemoration. Motion: To consider whether to act on previous surveys, research and collect quotes and prepare the application for a grant to finance the project.
6.3 Agree continued support of the Garden Club organising/planting throughout the village – resident input
Motion: Revisit and agree level of funding for planting and village floral upkeep.
6.4 Maintenance of village assets – e.g. gates, benches, bus shelter – prepare a timetable for upkeep
6.5 Annual review of flag flying in Stubton
Motion: To continue to fly the Ukraine flag under the agreed conditions (February 2022/July 2023)
7. Date and time of next meeting