Policies and Procedures

Policy Adopted on 12 May 2025 with amendment 9 June 2025

Publication Scheme/Transparency Code - Re-use of Public Sector Information

Stubton Parish Council publishes the following information which complies with transparency requirements for smaller authorities:

Class 1 - Who we are and what we do: Current council members and employees.

Class 2 – What we spend and how we spend it: Annual Reports (AGAR documents), accounts, budgets & payment schedules. Receipts including precept, grants & any other income.

Class 3 – Priorities and planning: How and what the parish council intends to do.

Class 4 – Decisions: Council Meeting Agendas, Minutes, Reports.

Class 5 – Policies and procedures: statutory provisions (standing orders, financial regulations, code of conduct & data protection), along with best practice provisions.

Class 6 – Registers: asset register, register of members interests (published on SKDC website).

Class 7 – Services: litter bins, bus shelter, phone box, open spaces provisions & maintenance. 

Information in this definition document is available on the parish council website or in hard copy unless:

• it does not hold the information;
• the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
• the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. The authority must provide a direct link to that information;
• the information is archived, out of date or otherwise inaccessible; or,
• it would be impractical or resource-intensive to prepare the material for routine release.

The Parish Council reserves the right to charge for administration and postage at cost when dealing with requests for information. Prices on request.

________________________________________________________________________________________________________________________________

Date of Adoption: 9 June 2025

Re-Use of Stubton Parish Council Public Sector Information

Stubton Parish Council (“the Council”) is a public sector body incorporated by virtue of the Local Government Act 1894 and Local Government Act 1972.

Parish Councils are first tier government, providing services and facilities within their locality.

The Re-use of Public Sector Information Regulations 2015 (“the Regulations”) apply to information created and owned by public sector bodies, including Parish Councils. Information created by a public sector body is subject to copyright or other intellectual property rights and it is a requirement for Stubton Parish Council to provide transparency and clarity about its copyright status and licensing terms.

Standard Licence Scheme

Stubton Parish Council operates a Standard Licence Scheme for the information and documentation it creates. The Council’s Publication Scheme sets out the types of documents it produces and publishes in the course of its duties.

Conditions for re-use

Policies, Reports, Minutes and Agendas are the legal documents and records of the Council. They may only be re-used with permission and in their original format with no modifications, additions or other alterations.

Requests for re-use of Council documents and information must follow the procedure set out in paragraph 6 of the Regulations:

A person who wishes to make a request for re-use must ensure that the request—

(a) is in writing;

(b) states the name of the applicant and an address for correspondence;

(c) specifies the document requested; and

(d) states the purpose for which the document is to be re-used.

The Council will normally respond to your request to re-use within 20 working days, setting out any conditions for re-use of a document, or its reasons for refusal. For complex requests, the timeframe may be extended by notification. Documents are provided in electronic format, in their original format. Charges are not normally applied for re-use unless a request is complex or time consuming.

Complaints

Complaints against refusal to re-use will be considered by the Council and a response will be made in writing within 20 working days of receipt of a complaint. If an applicant is dissatisfied with the Council’s response, a further complaint may be made to The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. 

Requests for re-use should be made to the clerk of the Council. The email address for correspondence is: stubtonclerk@gmail.com

Requests by letter should be addressed to: The Clerk, Stubton Parish Council, The Village Hall, Fenton Road, Stubton. NG23 5DD.

Stubton Parish Council cannot grant permission for re-use of information where a third party owns the intellectual property rights. Documents such as Standing Orders & Financial Regulations are adopted by the Council from model templates drafted by external organisations, who retain the copyright & licensing powers to those documents.